Item setup & PIM data · Fort Worth, TX
Item setup that's accepted the first time.
We prepare, check and submit your product data for retail and exchange PIM systems, so your styles get item codes and your orders ship on schedule.
A few quick questions, then a short call — no data files needed yet.
| Field | As received | As submitted | |
|---|---|---|---|
| UPC | 194715221086.0 | 194715221086 | Check digit valid |
| UPC | 48135270967 | 048135270967 | Leading zero restored |
| Color | chalk/gold | White | Color family matched |
| MSRP | $395.00 | 395.00 | Below retail: to reviewer |
| Image | IMG_2231.png | 1200 × 1200 | Needs 2000 × 2000 JPEG |
US-based, not outsourced
Your files are handled in Texas, not routed to an offshore queue.
Software speed, human judgment
Every field is machine-checked; every exception gets a second set of eyes before it ships.
Built to beat tight windows
Asset and item deadlines measured in hours are the standard we build to, not the exception.
Your data stays yours
Used only for your work, deleted whenever you ask. We sign a mutual NDA with you before you send any files.
01Process
How it works
A rejected or late item file costs you the ship window. Our process is built so the first file we submit is the right one.
We built the rule-set first for AAFES STEP/PIM. The same process — map, check, review, submit — applies to other retail and exchange systems; ask us about yours.
Send your data as it is
A system export, line sheet, spreadsheet or feed. No reformatting on your side.
Every field is checked against the buyer's rules
Columns are mapped to the current PIM template and every value is tested: barcodes, required fields, dropdown lists, pricing and images.
A person reviews every exception
Anything the software can't prove is correct goes to a reviewer. Questions only you can answer come back in one list, not a stream of emails.
You receive a ready file and a validation report
We load the items into PIM, or hand you the finished template. See a sample report.
02Validation
What we check on every file
Barcodes
Check digits, lost leading zeros, and spreadsheet damage such as “.0” endings and scientific notation. Try it on your own list.
Required fields
Every mandatory attribute for the item's category is present and in the right format.
Dropdown values
Colors, sizes, materials and units matched to the exact values the buyer's system accepts.
Pricing rules
MSRP is at or above unit retail, and prices are clean numbers.
Category attributes
Only attributes that belong to the item's category are sent, so the buyer's system has nothing to reject for that reason.
Product images
2000 × 2000 pixel JPEGs, named and matched to the right item before the upload window opens.
03Free tool
Check your barcodes
Paste UPCs or EANs straight from your spreadsheet, one per line. You'll see which ones a buyer's system would reject, and which can be repaired safely.
This runs in your browser. Nothing you paste is sent to us.
| As pasted | Cleaned | Result |
|---|
Have a whole file like this? Send it over and we'll clean every field, not just barcodes.
Have styles waiting on item setup?
Tell us how many styles you have and when they ship. We'll reply within one business day.