Sample validation report

Every file we deliver comes with a report like this one: what was checked, what changed, and who made each decision.

The brand, products and numbers below are fictional, made up to show the format.

Validation report

Northfork Footwear – Fall ’26 boots

Buyer
AAFES (STEP/PIM)
Category
Footwear: work and outdoor boots
File received
northfork_FW26_linesheet.xlsx
Batch
18 styles, 96 SKUs, 54 photos
Report
FPD-2026-0917-01

Result

96 of 96 SKUs submitted. None rejected by the buyer’s system.

Values repaired by software107
Decisions made by the reviewer102
Questions sent to Northfork3
Photos associated, out of a 60-minute window29 min

Checks performed

CheckCheckedCorrect as receivedRepairedReviewerAsked you
Barcodes: check digit and format96771900
Required fields for the category2,3042,19609018
Dropdown values: color family, size, width, material, closure48039276120
Pricing: MSRP at or above unit retail9681906
Photos: 2000 × 2000 JPEG, matched to SKU5446305

Four columns in the line sheet don’t apply to this category and were left out, so the buyer’s system had nothing to reject.

Changes made first 8 of 238

The full change log comes as a spreadsheet with the report, one row per change.

StyleUPCFieldReceivedSubmittedDecided by
NF-1101860004171010UPC860004171010.0860004171010Software
NF-1101860004171027Size10.010Software
NF-1101860004171171WidthWideWSoftware
NF-2203860004172031Color familyBrindle/GumBrownSoftware
NF-2203860004172048MaterialFull grain lthrLeatherReviewer
NF-3311860004173113MSRP$149.99 USD149.99Software
NF-3311860004173120Country of origin(blank)VietnamNorthfork
NF-4418860004174189ClosureLace-up w/ speed hooksLace-upReviewer

Questions sent to Northfork

Sent together in one email, answered the same afternoon.

  1. Styles NF-3311, NF-3312 and NF-3315 have no country of origin. Where are they made?

    Answer: Vietnam, all three. Applied to 18 SKUs.

  2. Style NF-4402 lists MSRP $89.99 but unit retail $94.99. MSRP can’t be lower. Which is right?

    Answer: MSRP is $99.99. Applied to 6 SKUs.

  3. Five photos are 1200 × 1200. AAFES needs at least 2000 × 2000. Can you send larger versions?

    Answer: Replacements sent. All five now pass.

Timeline

Sep 16, 9:10 amLine sheet received
Sep 16, 9:34 amAutomated checks complete
Sep 16, 1:05 pmReviewer finished; 3 questions sent
Sep 16, 3:45 pmAnswers received and applied
Sep 17, 10:02 am96 SKUs submitted to AAFES PIM
Sep 17, 10:31 am54 photos associated, 29 minutes into the 60-minute window

Checked by First Pass Data software. Every exception reviewed and signed off by a person before submission.

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